How to read this page. This is Village of Hope straight from QuickBooks — no projections, just what has actually happened. Income is lumpy (donations and grants arrive in bursts) while expenses are steady, so a single month means little — read the trailing-twelve-month and full-year totals. And because a nonprofit can’t “sell more” to fix a shortfall, the metric that keeps the lights on is months of cash reserve.
Money in vs. money out, month by month
Teal bars are income, coral bars are expenses, and the labelled navy line is the monthly net (surplus above zero, deficit below). Notice income spikes in giving seasons against a steadier cost line.
Monthly income, expenses & net
Teal = income · Coral = expenses · Navy line = net (data-labelled)
How to read it: deficit months are normal in a giving-driven budget — they’re covered by surplus months (year-end appeals, grant receipts). What matters is whether the full year nets out and whether cash stays healthy. In 2026, expenses stepped up as the team grew; watch whether income follows.
Is the bank account safe? — the cash runway
The single most important chart for a nonprofit: cash in the bank each month. A slow decline means spending is running ahead of giving — manageable for a while, but it sets the clock on when new funding is needed.
Cash in the bank over time
Green = cash on hand · dashed = 3-month safety floor
Why it matters: the healthy rule of thumb is 3–6 months of operating cash. Below that floor, a single slow giving month becomes a payroll problem. Grants and year-end appeals refill this line.
Income mix — where support comes from
FY2025 sources of every dollar of support
The headline: support leans heavily on individual donations — a strength (loyal base) and a risk (concentration). Grants are the lever to diversify and fund growth.
Budget vs. actuals — FY2026 program plan
VOH’s FY2026 budget is — — a real step up as the team and programs scale. The full-year budget by program area, against what’s been spent so far (annualized for a fair comparison). A full month-by-month version is on the Monthly P&L tab.
FY2026 budget by program area
Where the planned dollars go this year
How to read it: staff & payroll is the largest line — the investment in people to run the mission at scale. The program lines (foster kids, mentoring, Journey Bags) are the direct services that money makes possible.
How to read it: a solid bar shorter than its light bar means that program is under budget so far (often hiring or activities not yet ramped). Longer means it’s outpacing plan.
The numbers behind the charts
Full-year totals plus the trailing-twelve-month roll-up and the latest cash position.
*TTM = trailing twelve months. FY2026 is year-to-date. Use the Grant Planner to project the full FY2026 and FY2027.
Village of Hope Maui — FY2026 Grant Planner
FY2026 total income
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donations + grants
FY2026 net result
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surplus or deficit
FY2026 ending cash
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Lowest cash point
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tightest month
Year-end reserve
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months of spending
FY2027 ending cash
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Build your year, month by month. Set your average donation and how many donations you expect each month (giving is seasonal — year-end runs hot). Then enter up to five grants, name each one, and drop it into the month you expect the check. Spending defaults to the full FY2026 budget. Watch the lowest cash point — even a balanced year can hit a tight month if a big grant lands late. Everything recalculates live.
Funding & spending
Type or drag — every number, chart and the monthly budget update live.
Monthly income vs. expenses
Stacked donations + grants against the monthly spend line. Net is labelled.
Cash balance through the year
Running bank balance each month. Stay above the dashed 3-month floor.
FY2026 monthly operating budget
Your plan, month by month. Donations = avg × count. Grants land in the month you set. Cash carries forward.
How the plan works
The whole model in three plain steps. Numbers fill in from your inputs.
1
Project your giving. Average donation × the number of donations each month = monthly donation income. Year-end months run higher. —
2
Add the grants. Each named grant lands in the month you expect the check — that’s your funding calendar, not just an annual total. —
3
Watch the cash. Income minus spending each month moves the bank balance. Keep the lowest point above the 3-month floor. —
Why timing matters, not just totals: two plans can have the same annual surplus but very different risk — if every grant lands in December, you can run dangerously low by autumn. This planner shows the calendar of your funding so you can chase grants that close the gap when you need the cash.
Annual outlook — FY2025A → FY2027E
FY2025 is actual (QuickBooks). FY2026E is your monthly plan above. FY2027E applies the growth dials.
Sensitivity — FY2026 ending cash
Year-end cash across total grant funding (rows) × total spending (columns). Cells turn red below the 3-month safety floor.
Village of Hope Maui — Monthly P&L (Budget vs. Actuals)
Monthly profit & loss — budget vs. actuals
Every month of FY2026 broken down two ways: by account (the line items in QuickBooks) and by class (program area). Switch between actuals (what was spent), the budget (the plan, spread evenly across the year), and the variance (actual minus budget — green is under budget, red is over). Only closed months show actuals.
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Budget is the FY2026 plan spread evenly across 12 months ($—/month total). Income carries no budget target, so budget/variance views focus on the expense lines. “Full-Yr Budget” is the annual plan for reference.